National Alliance on Mental Illness
  • 21-May-2020 to Until Filled (EST)
  • Field Advancement
  • Arlington, VA, USA
  • Full Time

What started as a small group of families gathered around a kitchen table in 1979 has blossomed into the nation's leading voice on mental health. The National Alliance on Mental Illness (NAMI) is the nation's largest grassroots mental health organization dedicated to building better lives for the millions of Americans affected by mental illness. 

Today, we are an alliance of hundreds of local affiliates, state organizations and a national office who work in communities across the United States to raise awareness and provide support and education that was not previously available to those in need. NAMI advocates for all who are affected by mental illness, both the individuals and the people in their lives. In particular, we work to address disparities and injustices and to promote dignity and inclusion for all people with mental illness and their families. In addition to being advocates, we educate, we listen, and we lead as evidenced by our public awareness campaigns, the range of numerous programs we provide, and our strong public policy.

We currently have an opening for an Executive Assistant, NAMI Board of Directors. The Executive Assistant is responsible for the day to day administration and logistics of the NAMI Board of Directors.  Responsibilities in support of the Board include, but not limited to, confidential administrative support to the President of the Board, Board Directors, and members of the Board Committees.  This involves preparing and maintaining agendas and minutes for Board and Committee meetings, Board retreats, maintaining Board records and governing documents, handling Board communication, assisting with Board elections and with other tasks as assigned.

This full time position is based in Arlington, VA.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Works with Board President and CEO to prepare Board meeting agendas and Board packets. Distribute to Directors no less than 7 days prior to the scheduled Board meeting.
  • Attend all Board and Board Committee meetings.  Record written minutes of the meetings and prepare them for review and approval with Executive Committee and Committee Chairs. Keep track of action items and discussions that require follow-up.
  • Track and consider issues arising from discussions in any one group which should be raised with the full Board or another Committee.  This includes close follow up on time sensitive issues.
  • Maintain up to date paper and electronic records including Board packets, approved Board and Committee minutes, Board resolutions, Board policies, New Board and Committee Member documents, and annual Board of Directors changes.
  • Prepare and coordinate communications for all Board events and elections in collaboration with the Board Secretary and NAMI Communications Department. Ensure Board content on the NAMI website and Board portal is current and execute any necessary revisions.  Continuously monitor the Board e-mail address and respond appropriately.
  • Support the Governance Committee and Capacity Work Group during the annual Board election process, which includes the communication with candidates, nominators and managing the electronic voting process.
  • Provide administrative support including, but not limited to, disseminating information to the Board of Directors, maintaining Board records, overseeing the resolution process and developing the draft Board and Committee calendars.
  • Coordinate and manage all Board functions, including Board and Committee meetings, Board and Committee trainings and professional development, Board retreats, Board communication to the entire Alliance.
  • Coordinate the communication and documentation of social and ethics compliance responsibilities across the Committees and Board.
  • Maintain the Board's governing documents: Memorandum of incorporation, By-Laws, Board policies.  Maintain record of draft revisions to be approved by the Board.  Liaise with Legal Advisor to ensure legal compliance with Board President and CEO's approval.

QUALIFICATIONS:

  • Strong organizational skills that reflect an ability to perform and prioritize multiple tasks in an energetic environment with multiple priorities
  • Exemplary writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Salesforce and the internet.
  • Strong oral communication skills.
  • Exceptional command of the English language.
  • Proactive approach to problem-solving.
  • Discretion in handling confidential matters.
  • Strong interpersonal and team building skills and ability to build relationships with NAMI family through to Alliance
  • 2- 4 years prior experience working with a CEO and/or Board of Directors.
  • A minimum of a Bachelor's Degree.
  • Must be able to occasionally work in the evenings as well as on weekends. 

Must pass background check.

 

Equal Employment Opportunity M/F/D/V

 

 

National Alliance on Mental Illness
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